Date: Mar 20, 2024Location:

Springfield, IL, US, 62702-5076

Job Requisition ID: 36179

Agency : [[IDPH]]

Office: Finance and Adminidtration

Division: Accounting Services
Posted: 03/20/2024 - 04/04/2024

Positing ID: 13-24-0178 / 36179
Salary: [[$5,311 - $7,856 Monthly]]
Job Type: [[Salaried]]
County: [[Sangamon]]
Number of Vacancies: [[1]]
Plan/BU: [[RC062]]

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number [[36179]]

The Illinois Department of Public Health is seeking a highly motivated individual for the Accountant Supervisor position serving under the Fiscal Control Manager within the Office of Finance and Administration. The individual will be supervising staff performing highly complex accounting functions and maintaining records in support of assigned accounts for the Agency. Prepares or supervises the preparation of financial reports and Contract Obligation Documents to be submitted to thje Office of the Comptroller. Reconciles and supervises the reconciliation of expenditure reports from the SAP and HANA system to the expenditure and obligation reports from the Office of the Comptroller's Statewide Accounting Management System. Serves as a working supervisor.

Job Responsibilities

Audits and processes Contract Obligation Documents submitted by the Division accountants.

• Ensures the vendor information including the accuracy of the Taxpayer Identification documentation with the legal status assigned and the accuracy of amount and dates on both contract and grant documents.
• Ensures the three required signatures from Legal, the Chief Fiscal Officer and the Director for contracts over $250,000.
• Verifies that all documents comply with the rules of the Office of the Comptroller’s Statewide Accounting Management System and that all contracts have followed the required procurement rules and have all the required documentation to support the procurement method.

Supervises staff responsible for assigned accounts.

• Advises staff in the process and procedures for preparation of all expenditure transactions.
• Resolves problems encountered by subordinate staff in the processing of voucher transactions.
• Coordinates the final audit of vouchers submitted by Division accounting offices within the Department of Public Health prior to submission to the Office of the Comptroller.
• Ensures vouchers comply with the rules and regulations established by state statute, the Office of the Comptroller, the Governor’s Office of Management and Budget, the State Travel Board, internal rules of the Department of Public Health and various other regulatory and policymaking bodies of the State and Federal governments.
• Handles and coordinates the financial portion of Court of Claims cases for the Department.
• Ensure compliance with department policies regarding purchasing, contracting and expenditure of funds.
• Verify accuracy of coding on transactions prior to submission to the Office of the Comptroller.
• Provides coverage and support in the event of an Accounting Supervisor absence.

Prepares and enters correction documents including Warrant Action Requests, Expenditure Transfer Requests, Detail Object Correction Requests and Obligation Reconciliation Requests to be submitted to the Office of the Comptroller for processing.

• Enters other corrections into the SAP accounting system including Refunds and Warrants Canceled for Redeposit.

Monitors daily voucher and contract obligation errors on the Office of the Comptroller’s Statewide Accounting Management System.

• Reviews the voucher errors with the accountant that approved the payments and reviews the modification document prepared by the accountant to correct the voucher prior to being sent to the Office of the Comptroller.
• Work with the supervisor to resolve errors on the Contract Obligation Documents including contacting the division that originated the document for corrective action then submitting the correction to the office of the Comptroller.

*

Serves as working supervisor:

• Assigns and reviews work
• Provides guidance and training to assigned staff
• Counsels staff regarding work performance
• Reassigns staff to meet day-to-day operating needs
• Establishes annual goals and objectives
• Approves time off
• Prepares and signs performance evaluations

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of four years college, with courses in business administration and accounting.

Requires two years of professional experience in accounting, external auditing, budgetary planning and control or public accounting.

Work Hours: [[Monday - Friday, 8:30 am to 5:00 pm]]
Work Location: [[Sangamon]]
Agency Contact:

Email: DPH.HRRecruiter@illinois.gov

Posting Group: Fiscal, Finance & Procurement

This position [DOES/DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 7 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Job Type: Full-time

Pay: $5,311.00 - $7,856.00 per month

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Springfield, IL: Relocate before starting work (Required)

Work Location: In person